YOUR OPS ALCHEMIST

YOUR OPS ALCHEMIST

You don’t need more ideas, you need a plan.

I help service providers turn their to-do lists into timelines, delegate with clarity, and manage their projects with confidence.

You’re the visionary. But right now, you’re also the bottleneck.

Without the right structure and support, your business can’t run the way you need it to.

  • You’re constantly starting things and coming up with new ideas… but struggle with the follow through

  • Your projects and to-do lists live in 10 different docs, dashboards, and notes apps, and none of them feel like home

  • You try to keep the momentum going, but end up chasing too many ideas and not tracking what’s actually working

  • You’re frustrated by systems that never seem to stick, and tired of rebuilding your workflow from scratch every quarter

  • You’ve got the team, the tools, maybe even the templates. But not the structure or support to make it all work

At Your Ops Alchemist, I bring structure to your ideas and support to your execution. Whether you’re launching a new offer, managing a team, or just trying to get your backend of your business organized, I help you create project systems that stick.

From tool setup to team management to full-scale project planning, I offer grounded, strategic project management so you can stop scrambling and start following through—without burning out or losing momentum.

Hi! I’m Kate, your ops alchemist

With over 10 years of experience in operations, project management, and process improvement, I’ve led projects and built systems for 30+ companies across a range of industries. I have a background in Industrial and Systems engineering, and I’m a certified Project Manager through PMI and certified Online Business Manager through The OBM School.

I specialize in helping leaders who are visionaries. They have big ideas and visions but struggle with strategic execution. I bring a calm, grounded approach to project management that’s tailored to your business, not some cookie-cutter framework.

Whether I’m managing a one-off project, setting up your PM tool, or supporting your team on retainer, my goal is simple: to help you move your ideas forward with clarity, structure, and follow-through.

  • Kate helped me build a strong foundation for my business to ensure all the parts are connected for a well oiled machine. She is responsive, timely, thorough, trusted and fun to work with. I can always count on getting a high level deliverable from Kate.

    Laurie A.

  • Kate's support allows me to focus on what I do best - being present with my marketing, connecting with new leads, and supporting my customers. When I come to her with an issue, she offers solutions, develops a strategy, and executes.

    Anna A.

  • I can’t say enough how appreciative I am of Kate and the impact she has had on the growth of my business in a short period of time. Her eagerness and interest in being a strategic partner makes me feel like we're on the same team and I know she's invested in my success.

    Christine F.

Services

Launch & Project Management

For new offers, services, systems, or internal initiatives.
I step in as your project manager to bring clarity, structure, and follow-through to your next big move. I map out timelines, assign tasks, coordinate with your team, and keep everything on track, so you don’t have to manage it all yourself.


What’s included:

  • Project scoping and timeline planning

  • Task and deadline management

  • Team communication and coordination

  • Weekly status updates and progress reporting

PM Tool Setup & Customization

Get the right system in place and make sure it actually works.

I help you choose the best project management platform for you and your business (ClickUp, Asana, Trello, Notion), set it up to reflect your workflows, and train your team to use it effectively.


What’s included:

  • Tool recommendation and selection

  • Workspace or board architecture setup

  • Custom dashboard, project, and task setup

  • SOPs and team training

Retainer & Team Operations Management

Ongoing support to keep your projects and team moving.

If you need consistent support behind the scenes, I can serve as your fractional PM on retainer, leading team check-ins, managing weekly priorities, and keeping deliverables on track across your business.


What’s included:

  • Weekly sprint planning and task tracking

  • Project and tool oversight using your platform of choice

  • Team management and check-ins

  • Prioritization, strategic support, capacity planning, and progress reporting

Project Strategy Intensive

For business owners who need a plan before they dive in.

This 90-minute session is designed to help you map out a project, launch, or initiative with clarity. You’ll walk away with a step-by-step action plan, timelines, and tool recommendations so you can move forward with confidence.


What’s included:

  • 90-minute strategy call

  • Custom project plan and timeline

  • Task breakdown and sequencing

  • Recommendations for tools and systems